Board management online can help leaders improve and maintain the governance of their company. With the right tools for managing boards they can plan everything on their agenda, easily conduct votes, and keep solid minutes that shield them from the risk of liability. Outside of the meeting, they can work in real-time with documents and manage action items.
A dedicated board portal can boost productivity in and outside the boardroom. It allows board members and executives access and edit files with granular permissions. Version control remote wiping as well as wiping and locking of devices, and usage reports are also accessible. By moving to cloud-based services, businesses can also reduce paper and storage costs.
Board directors are able to refer to the electronic «board books» prior to their meetings. This book contains all the required materials such as agendas, meeting minutes from previous meetings, pertinent documents and more. They can also take advantage of features like page sync and shared annotations as well as e-signature, for participation in a virtual meeting or work on documents at any time.
Board management software can also help to save admin time by helping to schedule meetings in minutes distribute materials, make agendas, and create polls and surveys. They can also keep track of attendance and quorum and ensure that proper documentation is in place. Boards can also engage anytime and anywhere by using secure mobile apps. They can also take advantage of built-in videoconferencing and simple recording of meeting minutes. This allows busy board members to remain on top of their tasks and perform at a high level at home, at work or on the move.
http://boardmanagmentsoft.org/why-conducting-a-great-board-meeting-matters/